WIBC Women in Business Club

NETWORKING SESSIONS

Networking Sessions are an important part of our business agenda.

Sessions start with a hostess welcoming the club. Then each and every member makes a short presentation of their business, skills talents and so forth - in front of the entire group. We do this so that members can practice their presentation / public speaking skills.

Then - club announcements based on any current activities are discussed and reported.

Then - we try and leave some time for members to mingle with other members who they find interesting and can establish a relationship by exchanging business cards or arrange for a follow-up meeting.

SESSIONS are Always on Mondays - at 2pm. See front page of website for dates and locations.

Fiestas do upset our agenda at times - however, you will be emailed in advance about these holidays.

AUGUST IS BREAK TIME - it is too hot and too many tourists!

Networking Sessions are casual - and you must pay for your own drinks and food.

DRIVING INSTRUCTIONS

ROTATING CHAIRPERSON

Agenda and Responsibilities

Dear Chairperson,

Thank you for volunteering to be the chairperson for the next meeting of the WIBC Networking Sessions.

At the AGM it was agreed we would have a “rotating chairperson” for each meeting, giving everyone the opportunity to chair a meeting.

Volunteers will be asked for at the meetings, but it is intended that eventually everyone will have this opportunity.

Chairing a meeting is good for your personal and professional development and enables you to practice in a non threatening, supportive environment.

Firstly - don’t panic ladies – it's quite simple.

This is a guide as to your responsibilities and the agenda for the meeting is always the same.

Remember, you can always “joint-chair” if you’re too nervous!!!

RESPONSIBILITIES:

1. Arrive at the meeting an hour early to ensure setting up of chairs and placement of Networking Table and Member’s Registration Table.

2. Provide agendas for the meeting (approx 20).

3. Provide an educational business talk or a business-type guest speaker with fliers if appropriate.

4. Ensure that you have arranged for someone to take the minutes and type them up. (Lesley usually does this, but she is not always available at Javea – please check on 686 100 942 or admin@wibc-spain.com )

5. Start meeting promptly at 2.00pm

6. Ensure members and guests do not go over their allotted times and hold the meeting to order.

7. Ensure that seating is re-arranged and leaflets are collected and the venue left as found.

8. Thank the venue host or hostess for the usage.

AGENDA:

The following agenda is provided as a guide and has evolved to be the best order to ensure a balance of networking, education and WIBC business.

It is your responsibility to form an agenda and produce copies to hand out to members at the meeting.

A printable agenda is here for you to amend (don’t forget to add date and venue) and print. It is set up to print 2 copies on an A4 sheet, so remember to amend both copies!

Agenda for meeting in brief

· 2 pm - Welcome to the meeting & introduction of Chairperson

· New member’s Introduction (3 minutes each)

· 2.10 - Member’s introductions (1 minute each)

· 3 pm - Business Development Workshop

· 3.20 - Team Leader’s Reports

· 3.50 - A.O.B.

· 3.45 - Future meetings and other Dates for your Diaries

· 3.50 - Close meeting and go to Networking table

Agenda for meeting in detail

Times are given as a rough guide and will depend on the number of members present, but try not to go over the suggested times.

2 pm PROMPT – Call the meeting to order and welcome to the meeting

A brief welcome to the meeting and ask if anyone has anything to say in Any Other Business at the end. Just take their names.

Introduction of Meeting Chairperson

Introduce yourself and talk for about two minutes about where you are from, how long you’ve been a member, what you do, promoting your business etc.

This is giving an example to the new members who will follow you.

Welcome to New Members & Guests

Introduce Sue Coley as the New Member’s Hostess and ask all new members who have not already done so to register with Sue.

Welcome to any new members & guests, ask them to identify themselves to tell us about them, their business and why they joined the WIBC. 3 minutes maximum each.

Member’s Introduction

This is the opportunity for members to introduce themselves to the group, promote their businesses and briefly show an example of their product. 1 minute maximum.

Business cards, fliers etc. are not to be handed out at this time – ask members to put them on the networking table to view at the end.

3pm - Business Development Workshop

Part of the new structure of the meetings is a 15/20 minute education talk, either by the meeting’s chairperson or a guest speaker.

It is the responsibility of the chairperson to arrange this for their meeting.

Prepare fliers / questionnaires etc. and provide enough for all members (normally 20 min.)

3.20pm – WIBC Reports (check first to see who has a report)

Media - Karla Darocas
Finance – Val Reeve, Diane Beschizza or Christyn Nossell
Events – Suzanna Mace
Funding Requests– Lizzie Clayton, Val Reeve or Lesley Ellis
Women's Association Denia – Candy Wright
Javea Women's Shelter - Nicole Smolders
Calpe Shelter - Carole Saunders
HelpLine – Bobby Frost or Sue Coley
VIP Relations - Bobby Frost
New Members Relations - Sue Coley

3.40pm – A.O.B. (Any Other Business)

Keep this brief – ask people who are interested to see the relevant member after the meeting.

3.45pm – Future meetings and other Dates for your Diaries

Give dates and times of the next two meetings at Calpe and Javea and ensure we have volunteer chairpersons for them.

Also give reminders of dates and times of any WIBC events or fundraisers.

3.50pm – Close the meeting and Networking Table

Thank everyone for coming and any new members and guest speakers.

Direct members to the Networking table for people’s business cards, fliers, products to try, etc. and remind members to take them with them when they leave.

Well done!

I bet it wasn’t as bad as you thought.

Remember you can call on any of us for help and support – in particular Karla at director@wibc-spain.com Lesley at admin@wibc-spain.com